GiftStubThe salon gift voucher format, part by part
- Your salon name and logo, so the voucher is recognisable in a drawer months later.
- A service or an amount. For example “Hair spa and styling” or “₹2,500 toward any salon service”. In the UK, “£50 toward any treatment” works the same way.
- A voucher number, printed on the voucher and on the stub that stays at your desk.
- To and From lines for the giver to fill in, or type the names if you are making one for a particular client.
- Terms in one short line: which services it covers, that it cannot be exchanged for cash, and that clients should book ahead.
- How to book: your phone number, booking page or address on the contact line.
A named service or an amount?
An amount is the flexible choice. Stylists and therapists at different levels charge different prices, a client might want a facial instead of a haircut, and the buyer can pick whatever figure suits them. A named service feels more like a present: “Facial and head massage” reads better in a card than “₹1,800”, and it suits packages such as a bridal trial.
Keep in mind that a named service is a promise of that service. If your prices rise before the voucher is used, you provide the service as written. If you would rather cap the value, write an amount, and the holder pays any difference. Either way, write what the customer actually paid on the Amount line of the stub.
Wording ideas for salons, spas and beauty parlours
- “Treat yourself: ₹2,000 toward any hair, skin or nail service”
- “Hair spa and styling”
- “Manicure and pedicure with any nail technician”
- “£50 toward any treatment”
- Terms: “Please book ahead and mention the voucher number. Not exchangeable for cash.”
Terms that save awkward moments at the desk
Decide a few things before you sell the first voucher, and put the short version in the terms line: whether tips are included, whether the voucher covers retail products as well as services, what happens when a service costs less than the voucher, and how much notice you need to move an appointment. Rules on vouchers and their expiry differ by country, so set clear terms, and check local consumer rules if you're unsure. You can print an expiry date from the form if you want one; it is off by default.
Running vouchers at reception
Keep a small stack of printed vouchers at the desk with the stubs still attached. When a client buys one, fill in the stub, tear it off and file it in number order, then add the number to the issue and redeem log under the tool. When someone books with a voucher, ask for the number and write it in the appointment notes. At billing, check the number in the log, click Mark redeemed, and keep or cancel the voucher. If several people work the desk, ask each to initial the Redeemed line on the stub.
If your billing software has its own gift card feature, printed vouchers still work well for walk-in gifting. Just make sure both records show the same number. If you are unsure how to record voucher sales in your books, ask your accountant.
Gifting seasons
Vouchers sell in bursts: festivals, weddings, birthdays, Mother's Day and Christmas. Print a separate batch for each, with its own prefix such as FES- or BDY-, so the log shows afterwards which occasions brought in voucher sales. For the festival of lights, see the Diwali gift voucher page.
Printing and presenting
The Salon voucher preset uses the Modern design with a raspberry accent. Classic border suits a traditional parlour, and Minimal suits a black-and-white brand. Each A4 page holds three vouchers; a whole piece measures 185 × 88 mm, and the voucher is 131 × 88 mm after the stub is torn off, so it slips into a C6 or DL envelope without folding. Print at 100% (Actual size), use thicker card for the real run if your printer takes it, and cut on the marks with a paper trimmer or ask the print shop to do it.
The ₹ sign is printed as Rs. in the PDF, because the standard PDF fonts have no rupee symbol, so ₹2,500 appears as Rs.2,500. The pound sign prints as £. For the general version of this format, see the gift voucher template. Salons that also use the US wording can look at the salon gift certificate template, and the tracking guide covers a monthly check of issued and redeemed numbers.
Related free tools
- Salon loyalty punch card: bring customers back after they use a voucher.
- Invoice format without GST: simple rupee invoices if you are not GST-registered.
Frequently asked questions
Should the salon voucher include the tip?
That is your choice, so say it in the terms line. A short line such as “Tip not included” saves an awkward moment at the desk.
What if the service costs less than the voucher?
Decide before you sell any. Some salons keep the balance on file and note it in the log. Others issue a new numbered voucher for the balance and write both numbers in the notes.
Can clients use a salon voucher for products?
Only if you allow it. If you do, “toward any service or product” in the value line makes that clear. If not, list the services it covers in the terms line.
Can I add my salon's logo?
Yes. Open Paper, design and logo and choose a PNG, JPG or SVG file. The logo prints in the top-left corner of every voucher and stays in your browser.
How do I stop a voucher being used twice?
Check the number in the log or against the stubs before you accept it, mark it redeemed straight away and keep or cancel the voucher. A copy with a number that is already marked redeemed then stands out.
Does this work for spas and beauty parlours as well as salons?
Yes. Change the business name and the service or amount. The wording on the Salon voucher preset covers hair, skin and nail services, and you can edit it to match what you offer.
More templates and guides
Last updated · Written by the Rooh Sites team. General information, not legal or tax advice.